Ferris Lane Studio
Invoice INV-0017
Harbour Street Bakery
DescriptionAmount
Design days, brand refresh5 × €280.00€1,400.00
Print-ready files, menu and sign1 × €150.00€150.00
- Total
- €1,550.00
Accounting software for sole traders in Ireland
You do the work. Keep the paperwork in order.
Agree the quote after the call-out, send the invoice once the kitchen is finished, and keep track of materials and bills on your phone between jobs.
7-day free trial, no card needed. Then €19 a month for one person.
Invoice after the job
Labour, materials and any agreed discount.
Keep the receipt
Add a photo from your phone and check the details.
Know what is still owed
Record each payment, including part payments.
What you have spent this month
Each cost keeps its category, its supplier and the receipt behind it, so the month’s spending is one list instead of a drawer of paper. What customers still owe is one click away, under Invoices.
Expenses
Record expenseThe cost, the category and the document behind it.
September costs
Materials for a customer job23 Sept · Repairs & MaintenanceWorkshop Supplies€360.00
Travel to customer sites16 Sept · Travel & SubsistenceLocal Travel€180.00
Design software4 Sept · Software & SubscriptionsStudio Software€80.00
Total paid€620.00
Not registered for VAT, so costs include VAT and none is reclaimed.
Before the work begins
From agreed work to money received.
Send a clear quote with the work, price and a valid-until date. Your customer can accept or decline online, without creating an account.
When you are ready, turn the quote into a draft invoice. The customer, line items and agreed discount carry across for you to check.
Quotes are included on every plan. Invoices you create count towards your plan’s invoice limit; on Lite, quotes do too.
Compare what is includedWorkshop shelving
Left to pay€510.00
€300.00 received of €810.00
- Quote acceptedWork and price agreed€810.00
- Invoice issuedINV-0108 · Due 12 October
- Part payment recorded30 September 2026€300.00
How two sole traders handle a week of paperwork
Plumbers, electricians, carpenters and designers can invoice by the hour, the day or the job, and the paperwork that follows is much the same. Here is a week of it for an electrician on site and for a designer at a desk.
On siteAn electrician in Limerick, registered for VAT
- 16WedPhotograph the receiptAt the wholesaler’s counter, saved with the photo€104.00
- 17ThuDraft the invoiceTwo lines and 10% off, at the kitchen table€1,239.84
- 18FriIssue it and email itINV-0042, from your own email address
- 22TueRecord the first payment€739.84 still due€500.00
At a deskA freelance designer in Galway, not registered for VAT
Font licence, desktop, €49.20Read from figtree-invoice-2231.pdf · VAT not reclaimed
- Priced by the day: the quantity and the rate sit on the line, so the customer can check them.
- Not registered for VAT: say so once in your settings and new invoice lines carry no VAT.
- The supplier invoice is read from its PDF. Its VAT is not reclaimed, so the whole €49.20 is the cost.
A receipt becomes a checked cost.
Thermal receipts fade in a warm van. Take the photo at the counter; NumWise reads it and you check each value before anything is saved.
- Add the receiptTake a photo at the counter, or add the PDF from your phone or computer.
- Check the valuesNumWise reads the supplier, date and amounts into the form. You check each one against the receipt.
- SaveThe cost is saved when you confirm it, with the receipt attached.
DOCK ROAD ELECTRICAL
Unit 4, Dock Road, Limerick
16/09/202614:22
T&E cable 2.5mm 50m62.60
Lever connectors x5021.95
Net84.55
VAT 23%19.45
TOTAL EUR104.00
CARD ****4417
Cost savedreceipt_0916.jpg
SavedSupplierDock Road Electrical
Date16 Sept 2026
Amount incl. VAT€104.00
VAT at 23%€19.45
CategoryRepairs & Maintenance
Saved as a cost: €104.00, Repairs & Maintenance
From sign-up to the first invoice
There is no card to enter and no set-up call to book. The trial runs on Starter for 7 days.
- Sign up with your emailThe 7-day trial starts straight away.
- Add your businessYour business name, address and whether you are registered for VAT. You only enter these once.
- Write the first invoiceCustomers are saved as you go, ready for the next one.
Starter, for one person
€19 a month
or €190 once a year
- 20 invoices a month
- Unlimited costs
Only a few jobs a month? Lite is €9 a month for 5 invoices and quotes, with unlimited costs.
Want your accountant to sign in, or to send repeat invoices and payment reminders? Business is €39 a month for up to 3 people. Compare plans
Start free trialThe figure shown is the figure charged; nothing is added at checkout.
Asked before the first invoice
Working with a bookkeeper or an accountant? See how NumWise works for small teams and for accountants. For the VAT rules themselves, see our guides to the VAT registration threshold and the VAT3 return.
I am not registered for VAT. Is NumWise still for me?
Yes. Record in your settings that you are not registered and new invoice lines stay at 0% VAT. Invoices, costs, bank statements and the profit report work the same way.
How long does it take to set up?
You create an account, enter your business name, address and whether you are registered for VAT, and you can write the first invoice. The 7-day trial does not ask for a card.
Can I use it on my phone?
Yes, in the phone’s browser; there is no app to install. On the new cost screen you can add a receipt straight from the camera or your photos.
I keep my books in a spreadsheet. Can I bring them?
Customers and suppliers come in from a CSV file. Past sales invoices can be imported from their PDFs: you check each one, and it keeps its original number unless that number is already taken. Bank history comes in from statement files.
What happens when the 7-day trial ends?
Nothing is deleted. You can still view and export everything and contact support. Creating and changing records needs a paid plan, from €9 a month.
Try it on next Monday’s invoice.
7-day free trial, no card needed. If you leave, you can export your records.